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Hankamer School of Business
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Baylor BU Hankamer School of Business Student Resources Team Room Reservation
  • Team Room Reservation
  • Career Resources
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Team Room Reservation

Foster Room Reservation Guide

First image of team room reservation process showing menu options which include "Room Reservation"
  1. From a web browser (other than Internet Explorer) go to https://idcard.baylor.edu/ and log in with your BearID and password.
  2. From the Menu on the left, choose Room Reservation.
  3. Depending on your classification, you may have multiple Room Groups available on the right side. Choose a room group to see the rooms available.
    Image showing "Room Group" dropdown with "FOS Undergrad Team Rooms" selected
  4. From the top of the listing, you select the date, time and duration you want to schedule a team room. Only rooms available will be shown.
     
    Reserve a room options include date, time selection, and duration of reservation request

    Screenshot of room reservation option

    You may click on the calendar icon next to any room to see more detail about the specific calendar for that room.
  5. Once you have selected a date, time and duration, click on RESERVE next to the room you want.

    The New Reservation screen appears.
    New reservation box showing place to put event name, the room you selected for reservation, date and time, length of reservation, who can open the door, and reminder options with "Cancel" and "Confirm" buttons at the bottom
  6. Enter an event name (recommended but not required). This name will show on the panel, so please use appropriate naming.
  7. Should you need to adjust the date and time, click on the calendar icon. You may also adjust the time in 15 minute increments by clicking on arrows on the right.
  8. Select the length of time you would like the reservation (minimum 15 minutes).
  9. If you have other Business School faculty, staff or students who are a part of your group you want to be able to open the door, please add them. You may start typing first or last name and the system will bring up users with access that you may select.
  10. If you wish to have reminder of the reservation ending, you may enter a phone number for text reminder or an email address for email reminder. Otherwise, leave no reminder selected.
  11. Click CONFIRM.
  12. You can review your upcoming reservations, including the opportunity to drop reservation(s) if no longer desired.
"My upcoming reservations" view of the process which allows you to view more or drop the reservation

Reserving a Room at the Panel

Room panel screenshot showing the room number, "Available" written on it and the background is green with three buttons at the bottom: Undergrad Teams, Faculty/Staff, and Graduate Teams

Look for a team room with a green background on the iPad indicating available. If the room is in use, the background will be gold.
 

  1. Swipe your Baylor ID card at the card reader by the door. The system brings up the New Reservation screen.
    New reservation dialogue box showing option for "Event Name", the team room you're reserving, the date and time of reservation, the duration of the reservation, "Who can open the door?" and option for text or email reminder with "CANCEL" and "CONFIRM" buttons at the bottom
  2. Enter an event name (recommended but not required). This name will show on the panel, so please use appropriate naming.
  3. Should you need to adjust the date and time, click on the calendar icon. You may also adjust the time in 15 minute increments by clicking on arrows on the right.
  4. Select the length of time you would like the reservation (minimum 15 minutes).
  5. If you have other Business School faculty, staff or students who are a part of your group and you want to be able to open the door, please add them. You may start typing first or last name and the system will bring up users with access for you to select.
  6. If you wish to have reminder of the reservation ending, you may enter a phone number for text reminder or an email address for email reminder. Otherwise, leave no reminder selected.
  7. Click CONFIRM. The background on the iPad will change to gold and your reservation is complete.
    Team room panel has gold background and the name of the reservation on it with "You have successfully reserved FOS 231 Team Rm" at the bottom

NOTE: At any time, with the room available or in use, you may touch the panel to see the calendar either by day or by week.

Team room reservation view showing the room number, date, time, and name of the reservation
Team room reservations in a calendar view that resembles Microsoft Outlook calendar, including a horizontal line indicating current time across the week view and the reservation in a blue box under the corresponding date (x axis) and time (y axis)

 

 

Hankamer School of Business

Paul L. Foster Campus for Business and Innovation
1621 S 3rd St.
Waco, TX 76706

One Bear Place #98001
Waco, TX 76798

(254) 710-3411
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Baylor BU Hankamer School of Business Student Resources Team Room Reservation
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